Freelance Invoice Generator
An invoice generator for freelancers: fill in the form, watch the invoice change in the live preview, and download it as a PDF.
Your invoice is rendered as a PDF on our server over an encrypted HTTPS connection. Your draft is saved in this browser until you reset it.
Invoices for freelance work
When you finish a project or a month of work, the invoice is how you ask to be paid. It names you and the client, carries a number and a date, lists the work with its price, and says when and how to pay. Writers, designers, developers, translators and consultants all need one, whether they charge by the hour or by the project.
The editor above opens with a sample for a small creative studio: a blog post, a pack of social media graphics and three hours of consulting, with a $500 deposit taken off the total. Type over it with your own details. You do not need an account.
How to make a freelance invoice
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Add your details and the client’s
Your name or business goes under From, the client under To. Email and phone print only when you fill them in.
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Number and date the invoice
Give every invoice its own number; the sample uses the year followed by 001. Then set the invoice date and the due date.
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Bill the work
Add a line for each task, deliverable or block of hours, with a unit, a quantity and a price, up to 30 lines.
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Add expenses, tax and a deposit
Costs you pass on go in Expenses, which can be taxable. Discount and tax each take a percentage or a fixed amount. Money paid up front goes in Deposit paid.
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Save it as a PDF
Press Download PDF, check the pages in the preview, complete the short security check and save the file.
By the hour or by the project
The Unit field takes any word, so each line can follow the way you agreed to charge. For hourly work, write Hour, put the hours in Qty and your rate in Price. For a fixed fee, write Project and a quantity of 1. Day rates, word counts and rounds of revisions work the same way. The PDF prints the rate with its unit, for example $120.00 / Hour, next to the quantity and the line total.
What you can fill in
| Section | What you enter |
|---|---|
| Settings | Logo (PNG, JPG or WEBP), accent color, currency (eight in the list, or type any symbol), paper size and the footer credit |
| Parties | Name, address, email and phone for you and for the client |
| Document details | Document type, the title printed at the top, invoice number, date and due date |
| Line items | Description, unit, quantity and price, up to 30 lines |
| Totals | Discount, tax, expenses and deposit paid |
| Notes and terms | Free text, for example a thank-you, your payment terms or who owns the finished work |
| Payment details | Up to four methods: bank transfer, PayPal, a Stripe payment link or one you name yourself |
The PDF
- It looks like the preview and is rendered on our server over an encrypted HTTPS connection. The file is named invoice- plus your number, for example invoice-2026-001.pdf.
- Paper: Letter or A4, and also Legal, A5, A3 and Tabloid / Ledger (11 × 17 in). A long invoice runs onto a second page unless you tick Fit everything on one page.
- For a quote before the work starts, set Document type to Quote: the heading reads QUOTE and the file name starts with quote-.
- A one-line "Created free with makeinvoicepdf.com" credit is on by default; one checkbox in the settings turns it off.
Blank freelance invoice template
To fill in an invoice by hand, in Word or in Excel, download the blank template. The PDF and Word files have spaces for you, the client, the invoice number, the dates and the project, and a table with Hours, Rate and Amount columns. In the Excel file, each of the ten rows multiplies hours by rate, and the subtotal, the tax at the rate you type (it starts at 0) and the amount due add themselves up. The PDF and Word pages are A4; for US Letter, use the generator above.
Related tools
- Free Invoice Generator: an invoice for any kind of work.
- Contractor Invoice Generator: labor and materials in separate tables.
- Photography Invoice Generator: shoots, prints and usage licenses.
- Proforma Invoice Generator: prices and terms before the sale is final.
- Credit Note Generator: lower an invoice you have already sent.
Questions
How do I create an invoice as a freelancer?
Put your name and the client’s at the top, give the invoice its own number and a date, list the work with its price, add any tax, and say when and how to pay. Download PDF turns the form above into a file you can email.
How do I show a deposit the client already paid?
Enter it in Deposit paid under Totals. The PDF lists it as Deposit Paid, and the last line becomes Balance Due.
Can I reuse my details for the next invoice?
Yes. The form keeps your last draft in this browser, so next time you change only the number, the dates and the lines. Reset clears the form and brings back the sample.
Where is my information kept?
Your invoice is rendered as a PDF on our server over an encrypted HTTPS connection. Your draft is saved in this browser until you press Reset.
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