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Quotation Generator

Fill in the form and your quote updates in the live preview. When it is ready, download it as a PDF and send it to your client.

Last updated

Settings
Logo (optional)
PNG, JPG or WEBP. Resized in your browser to at most 1024 px.
Footer credit
Parties

From

To

Document details
Validity
Line items2 / 30
Totals
Notes and terms
138/2000
197/3000
Payment details0 / 4

No payment details yet. Add one below.

Quote accepted? Turn it into an invoice

Opens the invoice generator with this quote's parties, line items, discount, tax, shipping, currency, logo, color, paper size and payment details. The quote number goes into the invoice notes. Set the invoice number and due date there. This quote stays saved here.

Your invoice is rendered as a PDF on our server over an encrypted HTTPS connection. Your draft is saved in this browser until you reset it.

Your Business Name
123 Main Street
Suite 200
Austin, TX 78701

QUOTATION

# QUO-2026-001

Prepared For

Prospective Client LLC

456 Commerce Way
Seattle, WA 98101
Date of Issue27 Sept 2026
Quote Valid Until27 Oct 2026
DescriptionUnitQuantityUnit PriceAmount
Service or Product DescriptionItem1$1,500.00$1,500.00
Additional Service (Optional)Hour1$250.00$250.00

Notes

Thank you for the opportunity to quote on this work. Please review the line items above and let us know if you would like any adjustments.

Terms & Conditions

This quotation is valid until the date shown above. Prices exclude applicable taxes unless stated. Acceptance of this quote can be confirmed in writing, after which a formal invoice will be issued.

Important Notice

This document is a quotation (estimate), not an invoice or a request for payment. Prices are valid until the date shown above; a formal invoice will be issued upon acceptance.

Subtotal$1,750.00
Total Amount$1,750.00
Created free with makeinvoicepdf.com

What a quotation is for

A quotation, or quote, tells a potential customer what a job or an order will cost before they agree to it: the products or services, quantities, prices, any discount, tax and shipping, and how long those prices hold. The customer can accept it, ask for changes or turn it down. A quote does not ask for payment; the invoice comes after the work.

The editor above starts with a sample: placeholder names, quote number QUO- with the year and 001, and a valid-until date 30 days out. The item prices start at zero. You do not need an account.

How to make a quotation

  1. Add your business and the client

    Your details go under From, the client's under To. On the PDF the client appears under Prepared For.

  2. Number and date the quote

    Type a quote number and the date. Respond by is optional. Valid until prints as Quote Valid Until.

  3. List the work or the goods

    One line per product or service: a unit such as Hour or Item, the quantity and the price, up to 30 lines.

  4. Add a discount, tax or shipping

    Discount and tax each take a percentage or a fixed amount under your own label, such as Sales Tax, VAT or GST. Tax is worked out after the discount. Amounts left at zero do not print.

  5. Download and send it

    Press Download PDF, check the pages in the preview window, pass the short security check and save the file.

What you can fill in

SectionWhat you enter
SettingsLogo (PNG, JPG or WEBP), accent color, currency (eight listed, or type any symbol), paper size and the footer credit
PartiesName and address for you and the client. Email and phone are optional and do not print on this layout
Document detailsThe title printed at the top (QUOTATION in the sample), quote number, date and an optional respond-by date
ValidityThe last day your prices hold
Line itemsDescription, unit, quantity and price, up to 30 lines
TotalsDiscount, tax, and shipping or expenses
Notes and termsFree text, such as what the price covers, a deposit or the lead time
Payment detailsUp to four entries: bank transfer, PayPal, a Stripe payment link or a method you name

When the client accepts

At the end of the form, Turn this quote into an invoice opens the Free Invoice Generator with the quote's parties, line items, discount, tax, shipping, currency, logo, accent color, paper size and payment details filled in. The quote number goes into the invoice notes; you set the invoice number and due date there. The hand-over happens in this browser, and the quote stays saved here. If the invoice generator already holds a draft, you are asked before it is replaced.

The PDF file

  • It is rendered on our server over an encrypted HTTPS connection, from the same layout as the preview.
  • Paper sizes: Letter or A4, plus Legal, A5, A3 and Tabloid / Ledger (11 × 17 in). A long quote continues on the next page unless you tick Fit everything on one page.
  • A short notice near the bottom says the document is a quotation, not an invoice or a request for payment, and that the prices hold until the date shown.
  • File name: quote- plus your number, for example quote-QUO-2026-001.pdf.
  • A one-line "Created free with makeinvoicepdf.com" credit is on by default; one checkbox in the settings turns it off.
  • Your draft is saved in this browser until you reset it.

Blank quotation template in Word, Excel or PDF

To fill in a quote by hand or in Office, download the blank template. Each file has the heading QUOTE / ESTIMATE, lines for the quote number, date and price-valid-until date, blocks for you and the customer, an item table and a QUOTE TOTAL. The PDF and Word files add an Accepted by line for the customer's signature. The Excel file works out each line, the subtotal, the tax at the rate you type (it starts at 0) and the total. The PDF and Word pages are A4.

Download PDF Download Word Download Excel

Related tools

Questions

What is the difference between a quote and an invoice?

A quote comes first: it tells the client what the work will cost and does not ask for payment. An invoice comes after the sale and asks for payment by a due date. Keep a separate number series for each, for example QUO- for quotes and INV- for invoices.

Is there a free quotation template in Word?

Yes. The blank template above comes as a Word file, an Excel file that adds up the lines, and a PDF. For a finished PDF with your logo, use the generator at the top of this page.

How long should a quote stay valid?

You decide, and the date goes in Valid until. The sample uses 30 days. If your costs change often, a shorter period lets you re-price sooner.

Where is my information kept?

Your quote is rendered as a PDF on our server over an encrypted HTTPS connection. Your draft is saved in this browser until you press Reset.