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Commercial Invoice Generator

Fill in the shipper, the consignee and the goods. The live preview shows the invoice as you type, and you can download it as a PDF.

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Parties

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To

Document details
Shipment and customs
Line items2 / 30
Totals
Notes and terms
105/2000
129/3000
Payment details1 / 4
150/500

Your invoice is rendered as a PDF on our server over an encrypted HTTPS connection. Your draft is saved in this browser until you reset it.

Global Exports LLC
123 International Trade Center
Suite 500, Port City, NY 10004
USA

COMMERCIAL INVOICE

Invoice # CI-2026-001

Shipper / Exporter

Global Exports LLC

123 International Trade Center
Suite 500, Port City, NY 10004
USA

E: shipping@globalexports.com
T: +1 (212) 555-0123

Consignee / Importer

International Imports Co.

456 Business Park Avenue
Industrial Zone, Hamburg 20457
Germany

E: procurement@internationalimports.de
T: +49 40 12345678

Date of Issue 27 Sept 2026
Incoterms FOB (Free On Board)
Reason for Export Commercial Sale
No. of Packages 5
Total Gross Weight 120.5 kg
Description of GoodsCountry of OriginHS CodeQtyUnit PriceTotal Value
High-Performance Laptops - Model X1China8471.30.0010 Unit$1,200.00$12,000.00
Leather Office Chairs - Executive ModelItaly9401.30.0020 Unit$350.00$7,000.00
I hereby certify that the information on this invoice is true and correct and that the contents of this shipment are as stated above.

Notes

Shipment consists of 5 pallets. All goods are packed in accordance with international shipping standards.

Terms & Conditions

The consignee is the importer of record and is responsible for all customs duties, taxes, and clearance fees. Payment due NET 30.

Payment Instructions

International Wire Transfer (USD)
Beneficiary Bank: Global Commerce Bank
Bank Address: New York, USA
SWIFT/BIC: GCBUS123
Account Number: 9876543210
Beneficiary Name: Global Exports LLC
Subtotal$19,000.00
Freight / Shipping$1,500.00
Total Amount Due$20,500.00

Authorized Signature & Date

Created free with makeinvoicepdf.com

What a commercial invoice is for

A commercial invoice goes with goods that cross a border. It names the seller and the buyer and lists each item in the shipment with where it was made, its HS code, the quantity and the value. Customs uses it to classify the goods and work out duties and taxes, and your carrier or customs broker may ask for it. It is also called a customs invoice.

It is not a proforma invoice. A proforma is an offer sent before the sale; the commercial invoice describes the goods you actually ship. For the offer, use the Proforma Invoice Generator.

The editor starts with a sample shipment from the US to Germany; replace it with your own.

How to make a commercial invoice

  1. Enter the shipper and the consignee

    Your business goes under From and prints as Shipper / Exporter. The buyer or receiver goes under To and prints as Consignee / Importer.

  2. Number and date it

    Type the invoice number and the date of issue. Add a due date if the buyer pays after delivery.

  3. Describe the shipment

    Under Shipment and customs, pick the reason for export, type the Incoterms, and enter the number of packages and the total weight in kilograms.

  4. List the goods

    Add a line for each product with its description, unit, country of origin, HS code, quantity and price, up to 30 lines.

  5. Check the totals and download

    Add a discount, tax, shipping or a deposit already paid if they apply. Press Download PDF, check the pages, complete the short security check and save the file.

What the shipment and customs fields do

FieldWhat it tells the reader
Reason for exportWhy the goods are moving: Commercial sale, Sample, Gift, Return or Other
IncotermsThe delivery term agreed with the buyer, such as FOB, CIF or EXW
Number of packagesHow many boxes, cartons or pallets travel together
Total weight (kg)The weight of the whole shipment, printed as Total Gross Weight
Country of originWhere each product was made, line by line
HS codeThe classification number of each product, in its own column
UnitPCS, KG, SET, BOX, M, M2, M3, L, PR, TN or EA, printed next to the quantity

With Sample, Gift, Return or Other as the reason for export, the PDF drops the due date and prints Unit Value and Total Declared Value instead of Unit Price and Total Amount Due. If your carrier or broker wants a line such as "For customs purposes only", type it in Notes.

The PDF file

  • The PDF has the same layout as the preview. It is rendered on our server over an encrypted HTTPS connection and downloads to your device.
  • Paper: Letter or A4, plus Legal, A5, A3 and Tabloid / Ledger. Long lists continue on the next page, or tick Fit everything on one page.
  • Under the goods, the PDF prints a declaration that the information is true and correct, and a line for an authorized signature and date.
  • Currency: USD, EUR, GBP, JPY, CAD, AUD, CHF or TRY, or Other with a symbol you type.
  • The file name is the document type and your number, for example commercial-invoice-CI-2026-001.pdf.
  • A one-line "Created free with makeinvoicepdf.com" credit is on by default; one checkbox in the settings turns it off.
  • Your draft is saved in this browser until you reset it.

Blank commercial invoice template

To fill one in by hand or in Word, download the blank A4 template. It has fields for the air waybill or bill of lading number and the Incoterms, HS code and origin columns in the item table, and a line for freight and insurance.

Download PDF Download Word

Related tools

Questions

Can I create my own commercial invoice?

Yes. The seller or exporter normally prepares it: fill in the form above, check each HS code and value, and download the PDF. Your carrier or customs broker can tell you if the destination country needs more.

What is the HS code on a commercial invoice?

It is the Harmonized System number that classifies a product. The system uses six-digit codes, and countries may add digits of their own. The United States uses a 10-digit number, Schedule B for exports and the HTS for imports, and the first six digits are the same in both. Source: International Trade Administration, Harmonized System (HS) Codes.

How do I use it with FedEx or UPS?

This page is not connected to any carrier. Download the PDF, then follow your carrier's instructions on how many copies to print and whether to attach them to the package or upload the file.

What is needed on a customs invoice?

It depends on the destination country and your carrier, so check their list before you ship. This editor prints both parties, the number, the date and the fields in the table above.